When

June 15-18, 2017 — Second Semester
June 22-25, 2017 — Second Semester
June 29-July 2, 2017 — First Semester
July 6-9, 2017 — Second Semester

Participants may check-in between noon and 2:00 pm on the Thursday of their week. Check out is at noon on Sunday. The game starts at 8 p.m. on Thursday evening and runs through Saturday night. Sunday morning is for wrap-up and debriefs.

How

Each session of New World Magischola is open to up to 200 participants, ages 18+. The experience is conducted in English.

Where

College of William and Mary, the second oldest U.S. institute of higher learning, founded in 1693. We will be using primarily DuPont Hall and the Botetourt Complex for our dorms, classrooms, and common rooms. Meals are in the Sadler Center, which is also where our ceremonial space is. Large group gatherings will be either in “The Pit” on the first floor of DuPont or in the designated room on the 3rd floor of the Sadler Center. William & Mary is adjacent to Colonial Williamsburg, and also has miles of trails through the Matoaka Woods to explore.

Sleep

All participants sleep in extra-long twin dormitory beds (twin XL), two students per room. Pairs of two rooms are connected by a bathroom, which you will share with your roommate and the two other people in the adjoining room. Roommate requests will be honored as much as is practical; otherwise, participants will be paired according to their preferences on the Rooming Survey. Sheets, pillows, and towels do not come with the price of admission to NWM. You may bring your own linens, or rent a linens package for $25. Since the beds are twin XL, you may find that two flat sheets are easier than a fitted one. If you prefer a room to your own for any reason, you may purchase the single-room upgrade for $150.

All rooms are by default off-game, meaning you are not in-character while in your dorm room. Common rooms and lounges are in-game at all times. If you would like to make your dorm room an in-character space, you may do so, but only with the active consent of your roommate. Since many of us have mundane medications and devices in our rooms, it is usually easier to keep them off-game.

You may decorate your room as you wish, but you cannot cover the windows or the sprinkler system. You may attach things to the walls with approved adhesive only (painter’s tape, tacky putty, 3M comfort strips).

No open flames are allowed in the dormitory rooms at any time. LED candles are fine.

Eat

You’ll have three meals a day from dinner on Thursday evening to breakfast on Sunday morning. Feel free to bring extra snacks for between meals, but we will provide you with food.  The Campus Dining Hall in the Sadler Center are buffet style, and you can choose from many options to eat, including burgers, pizza, pasta, sandwiches, soups, salads, cereals, daily hot entrées, and desserts. There is something for all dietary restrictions, including vegetarian, vegan, and gluten-free options. Foods have allergens labeled, and campers should read the ingredients before selecting a food item. If you have severe allergies or other dietary needs, you’ll get the chance to enter that on your Player Information form.

All meals will be out-of-character since the Dining Hall isn’t conducive to in-character meals and a lot of people need to eat out-of-character for reasons that wouldn’t make sense for their character. Once you have eaten, you’ll head upstairs to our main meeting room for announcements, mail delivery, and other in-game shenanigans.

Alcohol

This is an event set at Wizard College, complete with the College parties that come with it. While we will not serve alcohol at this event, alcohol is allowed for people age 21 and older in the dormitories, common rooms, faculty lounge, and classrooms we will be using on campus.  This includes “The Pit,” the large gathering space on the first floor of DuPont. Alcohol is not allowed in the Sadler Center, so formal ceremonies and the dance will be dry events.

Attendees under the age of 21 will have a sticker on their name badges. Please help us comply with Virginia law by not providing or purchasing alcohol for those who are not of the legal age to drink in the United States.

Other than, the above restrictions, it is up to you to choose whether, when, and how much to imbibe. We ask you to drink responsibly and to use a buddy system to ensure everyone is accounted for and safe. If you notice someone who is disorderly from drinking, please report it to an Organizer, who will assist.

Since alcohol at an event does correlate with an uptick in undesirable behaviors, such as harassment, we ask all players to be circumspect with their own behavior and to hold other players accountable for their remarks and actions. Our commitment to Community Safety and Inclusivity is something that is maintained by everyone.

If you do not drink and are uncomfortable around drinking, there will be designated alcohol-free spaces at the larp after-party on Saturday night. We are also considering a Club for non-drinkers for in-game and off-game solidarity.

Getting there

More information about how to get to Campus is located on the William & Mary page. The closest airport is Newport News, but since it is small, prices may be higher. The closest international airport is Richmond International (RIC), which is about 45 minutes from the W&M campus.

Parking is available for free on the campus in lots within accessible walking distance to the DuPont dormitory.

Accessibility

The DuPont dormitory has an elevator and is fully air-conditioned. The Sadler Center also has an elevator and air-conditioning. The rooms we are using in the Botetourt Complex are air-conditioned and on the first floor, with accessible entrances. The campus is almost entirely flat, with wide walking paths and ramps on curbs and at entrances. Some experiences will be conducted in low-light settings. The campus is lit with streetlights and there are emergency “blue light” call boxes at intervals throughout. We suggest you bring a lantern, headlamp, light-up wand, or other flashlight devices if you intend to be in the woods after dark.

Children

You cannot bring children to New World Magischola. We want your full focus on the game. (Certain exceptions for nursing mothers may be made on a case-by-case basis.)

Price

  • $575 all inclusive, double occupancy.
  • $150 single-room occupancy upgrade
  • $25 to rent linens for the event

What do I get for the price

  • Full room and board from noon on Thursday to noon on Sunday at the College of William & Mary.
    This includes 3 nights, 3 breakfasts, 3 dinners and 2 lunches. Food is all-you-care-to-eat from the College Dining Facilities.
  • A school robe and tie to wear for the week; a wand to borrow if you don’t have one.
  • An NWM Alumni t-shirt to keep.
  • Supplies, props, special effects, set design to transform William & Mary into a Wizard School and create the five Houses of the school.
  • A written character with a background from the magical world.
  • Coaching and workshops to develop improvisation, communication, acting, choreography
  • A Wizard Ball with a DJ.
  • A cast and crew to design, create, and act with you in this immersive theatre experience.
  • The dream come true of going to Wizard School!

Parking at W&M

There is parking right outside of DuPont Hall that you can park in. You may park in any space that is labeled Residential/Day Student Parking.

In order to not have your car ticketed or towed while parked on campus at William & Mary, you must display your parking permit on the dash at all times.  Print your own prior to arrival (preferred, as you will be able to park immediately without incident) or we will have some at Check-In you can pick up. 

Parking permit NWM 5, June 15-18

Parking permit NWM 6, June 22-25

Parking permit NWM 7, June 29-July 2

Parking permit NWM 8, July 6-9

Check-in procedure 

Check-in is between 11:30 a.m. and 1:30 p.m. on the Thursday of your event. 

When you arrive at W&M, you should report to the Sadler Center for check-in, which will be in the lobby of the first floor. PLEASE DO NOT BRING YOUR LUGGAGE. You will receive your building swipe key, your room key, and a parking permit if you did not pre-print it.  

Then you will head over to DuPont Hall, where you will have a second check-in to sign your waivers (or drop them off signed), pick up your robe, tie, name badge, store pre-orders, etc. Then you can drop off your luggage, set up your room, and meet up with your friends. You’ll report back to the Chesapeake Room of Sadler Center at 2:00 p.m. for Welcome and Announcements.

Late Arrivals

If you arrive after 1:30 p.m. due to travel delays, please report to the first floor of The Sadler Center and go to the Conference Services desk. A William & Mary employee there will be able to give you your keys. 

Drop off your things in your room and report to the pre-game workshops immediately. We will get you your robe and tie, etc. after workshops are completed. 

Workshops

Please remember that workshops are mandatory to play in New World Magischola. If you are late arriving, we will hold make-up workshops to go over safety techniques and how to play before you step into game. Workshops are an integral part of the experience and help you establish relationships and bonds with other players and characters. They help you have an excellent time at NWM and to meet your character (and player) goals for the event. Please don’t shortchange your experience by discounting workshops!

Lost Key and Robe Fees

At check-out on Sunday, you will need to return your robe and your W&M dorm key. Lost robes will incur a $45 charge, and lost keys will incur a $50 charge (what we are charged by W&M for each lost key). Please don’t lose them!

Prohibited Items

Please do not bring the following to NWM:

  • Flame candles (LED is fine)
  • Liquid ink in bottles
  • Loose glitter
  • Firearms or lookalikes
  • Knives or other bladed weapons (pocket knife in bag or pocket is ok)
  • Silly string
  • Fake blood (we will supply)

Immersion, & Off-Game Items

Because we are trying to make the best magical immersive experience for everyone, we ask that you not use branded items or off-game items in in-game spaces. This would include cans of soda or bottles of another drink, mobile phones and laptops, etc. 

We will have NWM stainless steel water bottles for sale for $10 in the School Store that you can fill with whatever liquid you prefer (hot or cold) and be in-game all the time! 

Wi-Fi on Campus

There is free Wi-Fi on campus that should work campus-wide, though it will be better inside buildings. Please see this PDF for instructions to log on to the Wi-Fi on campus. 

Photography & Videography

We will have one or more professional photographers and videographers at each event. Photos will be distributed free to NWM participants and each event will be well-documented, including school pictures of each student and ball portraits.

We ask that you do not photograph or video the event yourself. This violates other people’s privacy and is against our Conduct Guidelines. You may, of course, take photos and selfies in your dorm room. If you want to take a picture with someone else in these private spaces, ask first! Under no circumstances should anyone be taking photos or videos with hidden cameras of any kind.

Members of the media who attend NWM have received permission from the Organizers to photograph or take video, and they comply with guidelines about privacy and quality.

If you ever see one of our photographers approaching and you don’t want to be photographed, simply use the Lookdown sign (we will teach this in workshops) and the photographer will either not take your picture or we will not use that picture in the albums.